Thanks is a product of O.C. Tanner Company (www.thanks.com, www.myperks.in or www.kwench.com) a company incorporated in the State of Utah United States of America and its related bodies corporate located world-wide (together, 'O.C. Tanner') (“Web site” or “Platforms” or “Bots”) aim to protect your personal information and ensure that you continue to trust us with your personal data. This notice applies to the personal data that we collect for the purposes of providing you our valuable services and an enhanced user experience on our Platforms ("Notice").
This Notice is applicable to you if an account on our Platform was created on your behalf by your employer and if you share your personal information through your employer or directly with O.C. Tanner. Further, this notice is applicable to you in accordance with applicable local and international laws and regulations.
O.C. Tanner reserves the right to make changes to this Notice at any time, which shall be duly informed to you via notification on the Platforms. We encourage you to regularly review this Notice to ensure that you are aware of changes made to it from time to time.
WHAT DATA WE COLLECT
O.C. Tanner receives from your employer your personal data, including, inter alia, name, age, gender, date of birth, email, delivery address, telephone number, login user names, passwords, and your "Official Data", including, inter alia, department, designation, location, country, reporting manager, business unit, business/location human resource contact, date of joining, grade or level, cost center code, legal entity name, details of employer (collectively, "Personal Data" ) from the following sources for the purpose of providing you our valuable services and an enhanced user experience on our Platforms:
Further, O.C. Tanner may use certain technical information that does not permit the identification of an individual and which may be collected during your access or use of the Web sites, such as, log data, analytics code, IP address, version and identification number of the device, browser type, browser language, date and time of your requests, your profile, web sites/ links visited by you, search terms used (collectively, "Anonymous Data").
HOW WE STORE YOUR PERSONAL DATA
Your Personal Data shall be securely stored on servers hosted by reputed Internet Service Provider ("ISP") or Cloud Service Provider ("CSP") meeting the prescribed industry security standards. Such ISP or CSP shall be responsible to keep your Personal Data secure at all times and adopt such technical measures as may be required to meet your reasonable expectation of privacy. Currently, the Thanks data center is hosted with IBM Cloud, in Singapore Region.
WHY WE COLLECT AND PROCESS YOUR PERSONAL DATA
O.C. Tanner as a data processor collects and uses your Personal Data in accordance with the Work Statement of the Agreement, to help your employer engage its employees through various initiatives at work such as learning, recognition and rewards, wellness, collaboration, communication, social causes and such other initiatives that support/further the mission, goals, values and initiatives of your organization and provide other related services. For the above purpose only, O.C. Tanner may use your Personal Data:
WHETHER WE MAKE MARKETING COMMUNICATIONS
Except as otherwise consented by you, O.C. Tanner does not sell or otherwise release your Personal Data to third parties to allow them to direct market their products and services to you, identify who you are or remember where you’ve been on the internet. However, O.C. Tanner may use your Personal Data and/or Anonymous Data to provide you with relevant marketing communications such as information about O.C. Tanner, its products and services, competitions and promotions based on your activities on our Platforms. In case you do not wish to receive such marketing information, please email us at email@example.com
WHEN WE CAN DISCLOSE/ SHARE YOUR PERSONAL DATA
O.C. Tanner shall not disclose your Personal Data to any third party for any reason whatsoever, without your express consent to that effect. However, your Personal Data may be disclosed to or shared with a third party without your consent under the following circumstances:
Further, O.C. Tanner may share your Personal Data with its trusted affiliates or related companies for the limited purposes of providing services on the Platforms, processing of your Personal Data, on need to know basis and subject to confidentiality obligations as may be contractually agreed to between such third party and O.C. Tanner.
HOW WE USE AND PROCESS YOUR PERSONAL DATA
O.C. Tanner takes all reasonable steps to ensure fair, lawful and transparent processing of your Personal Data. In furtherance of this objective, O.C. Tanner as a data processor will:
WHAT RIGHTS YOU CAN EXERCISE
THIRD PARTY LINKS/ EXTERNAL LINKS
Our Web sites may contain links to content or other functionality provided by third parties which are outside our control and are not covered by this Notice. Accordingly, O.C. Tanner shall not be liable for any breach of your Personal Data which is attributable to the acts or omissions of such third parties.
O.C. Tanner shall intimate any instances of data breach to your employer without any undue delay and, where feasible, within 48 hours or such lesser period as may prescribed by applicable law of becoming aware of such breach, failing which O.C. Tanner shall provide reasoned justification for the delay. Further, O.C. Tanner shall take all reasonable steps to curve such instances and take all corrective measure to minimize the impact of such data breach.
INTERNATIONAL TRANSFER OF DATA
In the process of providing access to the Web sites and processing your Personal Data, O.C. Tanner may transfer your Personal Data to affiliated entities or other third parties across countries or jurisdictions in the following circumstances: (a) where the transfer is necessary for the conclusion or performance of a contract concluded in your interest between your employer and O.C. Tanner; (b) where the transfer is occasional and necessary in relation to a contract or a legal claim, judicial or administrative procedure; (c) where such transfer is on the legitimate ground of public interest under applicable laws; or (d) in compliance with adequacy decisions, appropriate safeguards or other mechanisms provided under the applicable data protection regulations.
COMMUNICATION & GRIEVANCES
We will make all attempts to contact you only through email and ensure that your telephone number is used only for the limited purposes of providing the relevant services on the Platforms. In case you have any grievances regarding usages of your Personal Data, you can contact our Grievance Officer at firstname.lastname@example.org. Upon receipt of such complaint, O.C. Tanner will make all the reasonable efforts to address your concerns at the earliest.
By logging into the Website, you hereby acknowledge and confirm that:
EUROPEAN PRIVACY CONSIDERATION IN RESPECT TO EU DATA SUBJECTS
O.C. Tanner will process your data in accordance with EU-GDPR for the lawful purposes and for the purpose of the work statement of the Agreement with your employer.
HOW YOU CAN REACH US
Any queries or questions regarding the privacy notice and data protection may be submitted to us at email@example.com or to the O.C. Tanner Headquarters as follows:
O.C. Tanner Company
Attention: Data Privacy Officer
1930 South State Street
Salt Lake City, Utah 84115
Phone: (1) (888) 708-7080
O.C. Tanner Company
1930 South State Street
Salt Lake City, Utah 84115 USA
Phone: (1) (888) 708-7080